Careers

TYPICAL WORK ROUTINE INCLUDES BUT IS NOT LIMITED TO:

• Provides musical accompaniment for classes.
• Prepares music for classes. Studies and learns (using available audio or video materials) piano transcription of classical ballet scores, orchestral, concerto, operatic, choral scores as well as piano solo scores.
• Under supervision of the school principal, consults with instructors regarding such musical aspects as tempo, phrasing, counting, cutting music, extending music via repeats or additional pieces.
• Performs other duties as required or assigned by supervisor.

 OTHER RESPONSIBILITIES, KNOWLEDGE, SKILLS AND ABILITIES:

Education and Experience:
Substantial experience playing piano for dancers.

• Establish and maintain effective relationships with the school principal and instructors and others by building rapport, listening and responding to their needs and being easy to approach.
• Demonstrate diplomacy and tact in all interactions.
• Continue to practice piano and demonstrate continued technical proficiency.
• Consistently offer creative and innovative musical repertoire for class.
• Be consistently available, ready and prepared for class.
• Organize and communicate information clearly.
• Demonstrate ability to work successfully in a team environment.

DISCLAIMER:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be interpreted as an exhaustive list of all responsibilities, duties and skills required of a person in this position.

Candidates should forward their resume to: Joanne Smith, School Manager, Pennsylvania Ballet, 100 South Broad Street, Suite 2226, Philadelphia, PA 19110 or jsmith@paballet.org. No phone calls, please.

Pennsylvania Ballet is an Equal Opportunity Employer.

Download Job Description

Over the last 55 years, Pennsylvania Ballet has evolved from a vibrant local ballet company into a thriving world-class artistic powerhouse. In the last three seasons alone under new Artistic Director Angel Corella’s guidance, the Ballet has catapulted to become a nationally-renowned ballet company, stepping onto the international stage with artists uniting athleticism and grace and cutting-edge innovation in new choreography. With a goal to increase the structural and operational sophistication to allow Angel to continue the artistic trajectory of the company, PAB is seeking a Senior Manager, Individual Giving to plan and manage all aspects of a comprehensive fundraising program for individuals targeting donors and prospects giving or capable of giving up to $10,000 annually to Pennsylvania Ballet.  Working closely with the Director of Development, the Senior Manager will also be a frontline fundraiser and part of the team managing Campaign solicitations.  The Senior Manager must be knowledgeable about mail, email, online and telefunding campaigns, database management and have some frontline fundraising experience.  This position has two direct reports – Coordinator, Development Services and Coordinator, Individual Giving & Research.  The Senior Manager will work with the Director of Development and other Development colleagues on the overall development plans for Pennsylvania Ballet.  The Senior Manager reports directly to the Director of Development.

Send cover letter and resume (no phone calls please) to:

Jane M. Kamp
Director of Development
Pennsylvania Ballet
jkamp@paballet.org

DEPARTMENT: General & Administrative
POSITION: Operations Manager
FLSA CLASSIFICATION: Exempt
POSITION TYPE: Regular Full Time

GENERAL DESCRIPTION:

TYPICAL WORK ROUTINE INCLUDES BUT IS NOT LIMITED TO:

 Facilities:

• Schedule, train and supervise front desk/security staff and cleaning staff
• Monitor and maintain buildings and grounds at N. Broad location
• Manage sub-contractors and coordinate maintenance projects
• Manage all annual service and preventive maintenance contracts including HVAC, pest control, alarm systems (fire and burglar), green roof, refuse/recycling collection and piano tuning/maintenance
• Prepare and maintain a master schedule for all Studio activities
• Coordinate with Director of Production to manage off-site storage facility in Sharon Hill, PA
• Develop and implement emergency procedures and evacuation plans including fire drills and implement safety and disaster training for staff
• Manage capital projects to ensure issues such as waste management, risk management and scheduling are addressed before work begins
• Manage all Studio rentals
• Review monthly utility and service invoices and submit check requests to Finance Department
• Monitor janitorial supply levels and order as necessary
• Manage a facilities budget

IT Administration:

• Serve as liaison with vendors for all IT services (currently Information Technology Services), including Business Intelligence Services for all things related to Tessitura, Web Development Services for website connection to Ticket Philadelphia, and Infrastructure Services for computer software and hardware.
• Manage staff requests for IT services to ensure IT work hours fall within contractual limits when possible.
• Maintain server and all software licenses and upgrades. Implement any/all new software. Work with vendor and ED to prioritize upgrading and/or replacement of computer hardware.
• Manage computers, MS Office accounts, and phones for all staff, including set up for new employees and the disabling of terminated employees’ accounts.
• Maintain shared office database (currently stored on a Synology NAS system), ensuring proper storage allocation, routine backups, and routine maintenance.
• Provide on-site assistance to staff with any computer issues, and arrange for vendor assistance when necessary.
• Maintain phone system and liaise with vendor (currently DCAnet) when necessary.
• Other Administrative duties and projects as assigned.

OTHER RESPONSIBILITIES, KNOWLEDGE, SKILLS AND ABILITIES:

• College degree is required
• A minimum of five years of related experience is required
• Aptitude for administration, management, construction, mechanical equipment, landscaping, computer usage, purchasing, supervision, security and general services
• Strong interpersonal, communication, and organizational skills with the ability to manage priorities and deadlines
• Ability to communicate effectively with all constituents in a school environment
• Knowledge of O.S.H.A. and E.P.A. requirements and the ability to routinely follow those guidelines and requirements
• This position may require irregular working hours and days as needed
• Highly proficient in Microsoft Office and computer technology
• Must be able to lift up to 30 lbs.

To apply for this position, please send a resume and cover letter to jobs@paballet.org.

No phone calls please.

 ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the aforementioned tasks, knowledge, skills and other characteristics.  This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all the duties listed, not does it necessarily list all possible duties that may be assigned.

Department:              General & Administrative
Job Title:                    Executive Assistant & Board Liaison
Reports To:                Executive Director
Classification:            Salaried-Exempt

Summary:

The Executive Assistant and Board Liaison provides high-level, confidential administrative support to the office of the Executive Director.  Duties of the Executive Assistant are clerical, administrative and project-based and include scheduling travel and meetings, handling information requests, preparing reports/presentations and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Essential Duties and Responsibilities:

Executive Support:

• Primary support personnel to the Executive Director
• Complete a broad variety of administrative tasks for the Executive Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings
• Assist with donor database entry, organization, and reporting
• Coordinate donor reporting and lists for organizational and development metrics and arrange donor cultivation appointments
• Assist with visuals, tracking, and record-keeping of organizational statistics and metrics
• Conduct ongoing research and create content as requested by the Executive Director
• Coordinate and provide support for staff at organization meetings and events
• Coordinate tickets to PA Ballet’s performances as requested by Executive Director, Artistic Director, and board members
• Work and communicate with a diverse group of people, including the Board of Directors, patrons, the public and other PA Ballet staff
• Clearly communicates to ensure precise and mutual understanding with department heads, Human Resources and/or appropriate personnel any information, mandates, appointments executed by Executive Director
• Demonstrate common sense, flexibility, and teamwork with the strong ability to exercise independent judgment
• General administrative and clerical tasks and other duties as assigned by Executive Director

Board Development

• In addition to Full Board meetings, provide the primary support for Executive and Trustee committees as assigned
• Prepare meeting agendas and provide needed background information to Directors and board leadership
• Schedule board meetings, handle logistics of board meetings including the set-up/breakdown of Board Room, send materials for review prior to the meetings, take and distribute notes and field general queries from board members including the timely drafting and sending of meeting notices and agendas, meeting minutes, and other documents as needed
• Prepare content and visuals for presentations and reports
• Prepare and modify documents including correspondence, reports, drafts, memos and emails while effectively and accurately proofing own work
• Establish and maintain effective relationships with Board Members by building rapport, and responding to their needs

Qualifications:

• Bachelor’s degree and/or 4-5 years of work experience supporting senior managers/executives.
• Advanced proficiency with Microsoft Word, Excel, Outlook and Power Point
• Strong organizational and administrative skills
• Discretion and strong attention to detail
• Professional appearance and demeanor along with emphasis on social etiquette
• Solid writing, grammar, proof reading, editing and presentation skills
• Able to work evenings and weekends when job warrants such schedule
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

 Contact Information:

To apply for this position, please send a resume and cover letter to jobs@paballet.org.

IMPORTANT: Please include the name of the position for which you are applying in the subject line of your e-mail. No phone calls please.

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Pennsylvania Ballet is an Equal Opportunity Employer.

DEPARTMENT: Production
POSITION: Lighting Supervisor
FLSA CLASSIFICATION: Exempt
POSITION TYPE: Seasonal – Part Time

GENERAL DESCRIPTION

Pennsylvania Ballet seeks an experienced and responsible Lighting Supervisor to join the Production
Department. The Lighting Supervisor will oversee the lighting operations for all Pennsylvania Ballet
performances. Lighting Supervisor will report to Director of Production and track all necessary
production logistics throughout the six program Subscription Series of performances in Philadelphia
(currently 2 weeks October, 1 week in November, all of December, 2 weeks in March, 1 week in April,
1 week in May), and tours throughout the year. Supervisor will also be responsible for overseeing
lighting designs for existing and new works – may include designing for new works.

RESPONSIBILITIES OF THE POSITON INCLUDE

• Communicate with Production Department Heads and outside designers to prepare necessary
paperwork, as consistent with any other professional company, light plots, line set schedules,
running and cue sheets for each production.
• Serve as liaison between guest designers, or any non-Pennsylvania Ballet personnel with whom
communication is required.
• Work with Master Electrician and Director of Production on sourcing any rental equipment
needs.
• Attend load-ins, work and focus calls, technical and dress rehearsals, and performances as
required.
• Supervise any lighting assistant involved with each production.
• Attend pre-production meetings and rehearsals at the Pennsylvania Ballet studios as needed
• Reset necessary lighting designs of Pennsylvania Ballet at other possible venues in which the
company may appear as produced by Pennsylvania Ballet.
• Design lighting for up to one full length or single act work per season.
• Working with Director of Production to obtain approval of the choreographer/designer for
original lighting design.
• Lighting for Pennsylvania Ballet II (second company) shows as necessary and School of
Pennsylvania Ballet Annual Performance.

OTHER RESPONSIBILITES, KNOWLEDGE, SKILLS AND ABILITIES:

Experience with:
-Lighting Supervision
-Lighting Design
-Vectorworks
-LightWright
-Resetting existing lighting designs
-Supervising Union Crews
-3 to 5 years of experience with large scale productions, preferably dance
-Must be in Philadelphia for performance weeks (at least 6 weeks) and be readily available for all
additional necessary prep time, up to 12 additional weeks.
-Must have valid passport to travel abroad or be willing to obtain one.
-Must be able to lift up to 25 lbs.

DISCLAIMER:
The statements herein are intended to describe the general nature and level of work being performed by
the employee in this position. These statements are not intended to be interpreted as an exhaustive list of
all responsibilities, duties, and skills required of a person in this position.

To apply, please send a resume and cover letter to dwellman@paballet.org.

Pennsylvania Ballet is an Equal Opportunity Employer.